Proper Email- Frequent Sentences Structure.

Action Verbs- appreciate, Submit, Proceed, inform, do the needful, issue, accessible, Concerned, Helpful, do the needful, resubmit,

Request for best offer: Reasonable, competitive, discounted- prices, This Research Institute is interested in purchasing of the items mentioned below. You are therefore requested to forward a Pro-forma invoice along with your terms & conditions of supply & payment.

Response- Quick, Immediate, shortly, will be sent to you shortly, further to our last discussion, .

Cancel the order: client backed down on their order, we regrettably request you to cancel PO, Accept our sincere apology for the inconvenience we have caused,

Salutation.

1. Greetings.

2. Good Morning.

3. Greeting from ZECO India!

4. Greeting Of The Day!!

5. Thanks for your interest in this product.

6. This is further to our discussion we had with you.

7. We are interested to do business with you. It will be pleasure to do business with you.

8. Thanks for reaching out.

9. This is in reference to your trailing mail.

Proposal

1. We hope, our offer is in line with your requirement.

2. As discussed, Kindly find the attached

3. Eagerly, we are waiting for your valuable purchase order.

4. For any offer related clarification, you may contact undersigned.

5. We are pleased to submit techno commercial offer for subject project.

6. Hope our offer is in line with your requirement, for further technical

Query feels free to contact undersigned.

7. As per our telephonic discussion, please consider our Best Discounted price as Rs. 3,00,000/- for your subject.

8. Hoping offer will meet your requirement. You are requested to please share your valuable Purchase order. so that we can process the further.

9. Missed to attach the Final PI.

10. Please find herewith attached draft copy of said LC and kindly notify us if there is any clause that needs to be changed. Further, kindly arrange to furnish revised PI mentioning the highlighted information on the attached draft of LC.

11. We have gone through the technical submittal for the chiller and found in line with the tender requirement.

12. As discussed, here is the preliminary quotation for Toshiba for your BPKIHS.

13. Please be informed

14. Please submit your best possible rates for the items.

15. If you let me know your expectation, maybe, I could workaround the alternative or recommend some solutions.

16. Enclosed with this letter is the proposal letter.

Request.

1. You are requested to please share your valuable Purchase order. so that we can process the further.

2. Waiting for your valuable purchase order.

3. Please find the attached PI against your PO.

This Research Institute is interested in purchasing of the items mentioned below. You are therefore requested to forward a pro-forma invoice along with your terms & conditions of supply & payment.

4. Kindly arrange the insurance from your end.

5. Kindly work on the final draft of LC based on attached PI.

6. We would appreciate your immediate response.

7. We can hold this price in quotation for 15 days from the date of proposal. To ensure the lowest price, place your order now.

8. Can you please quote me on supplying and installing a new instant hot water system.

9. Please be guided by the specifications attached here.

10. CISPL hereby invites your company to submit quotation by email for the following items/ Services requested below.

11. We request a price discount for ……as we want to place order soon. I know your price is already competitive in the market but keeping in mind our long term business relationship, please add a discount of five percent. I am waiting to place an order with your kind approval.

12. We need, however, information about the following.

Please provide us a proforma invoice, quoting your best prices for the items described in attached page. The Proforma Invoice shall be made according to the following instructions. After the approval, it will be used to start an import process

As discuss, pl. find enclosed profroma invoice for subject job PO. Kindly confirm LC draft for same.

as discuss, pl. arrange revised PO in favor of TP AIRCON REFRIGERATION COMPANY PVT. LTD. GST details attached for your ref.

Response

1. Thanks for the given quick response.

2. Just following up, as you didn’t reply my last three messages. You might want to look again at our offer. (Attach again) (in other way, Just wanted to float this msg at the top of your email inbox, in case you missed it).

3. I haven’t heard back from you. So, I just want to make sure that you received my last email regarding the quote I sent you.

4. If you did and you’re still not convinced, let’s book a live demo in. It will only take 15 minutes. How does this date and time sound? Let me know.

5. Thank you for your quotation. We thoroughly revised your offer and reached the decision to accept it. We are currently drafting the purchase order corresponding to the referenced quotation and we will share it with you once completed.

6. We are excited about the prospect of doing business with you.

7. We will respond you back shortly.

8. Should you have any questions, concerns, please do not hesitate to contact us.

9. Feel free to write us.

10. We have not heard from you since then.

11. In the meantime, to add comments, reply to this email.

In In you last email, you mentioned that................

Unfortunately, we are not able to,

Despite my best effort, ...........................................

12. Thanking

1. We thank you for your understanding and value your continued support.

Information